Integrating to Visma e-conomic

Configuring Visma e-conomic with BeWo enhances your sustainability reporting by automating data collection for emissions reporting. This guide provides detailed instructions on setting up the integration between BeWo and Visma e-conomic.

Initiating the Integration

To begin integrating e-conomic with your BeWo account:

1. Navigate to Integrations: Select "Integrations" from the BeWo menu.
2. Find e-conomic Integration in available integrations: Click on “Create new” in the e-conomic section.

Step 1: Select organization

1. Select organization from dropdown menu. You will not see this step if you have not created any organizations in the system yet. Instead, the system will create an organization based on the information retrieved from your e-conomic setup.

Authorization Process

Step 2: Authorize Access

1. Click the purple “Authorize in e-conomic” button to initiate authorization.

2. You will be redirected to the e-conomic webpage where you should log in to your account.

tip

If you have more than one e-conomic agreement, you should make sure that you have selected the correct agreement. You can do this by logging out and logging back into the correct agreement.

3. Once logged in, you’ll be asked to add the BeWo app to your e-conomic account. Click the button to proceed.
4. After adding the app, a token will be presented to you. Copy this token for the next step.

Step 3: Insert e-conomic token

1. Return to the BeWo platform and click “Next” to advance to step 3.
2. Insert the copied token into the field labeled “Agreement grant token”.
3. Click “Validate token” to authorize your access.
4. After successful validation move to next step by clicking “Next”.

Step 4: Select e-conomic accounts and Create Integration

1. In this step you have to select the relevant e-conomic accounts that you want to include in your calculations.

2. Click “Complete” to finallize your integration setup.

Step 4a: Accounts to Include

info

You can use the following guidance as a rule of thumb, but every system will look differently based on the setup.

Account Category	Description
Direct Expenses	Both with and without VAT	✅
Goods for Personal Use	Personalegoder (Danish)	✅
Multimedia Expenses	Multimedia tools and platforms	✅
Mileage Allowance	Kilometergodtgørelse (Danish)	✅
Employee Expenses	Restaurant visits, gifts, travel, etc.	✅
Advertising	Marketing and promotional costs	✅
Freight Costs	Freight costs in connection with distribution of product or just e-commerce shopping	✅
Fuel	Fuel consumption expenses	✅
Car Operations	Operating company vehicles	✅
Insurance	Insurance costs	✅
Utilities	Electricity, water, heating	✅
Maintenance and Cleaning	Upkeep of company premises	✅
Office Supplies	Daily office materials and supplies	✅
Newspapers and Subscriptions	Newspapers and any subscriptions	✅
Software	Software licenses and subscriptions	✅
Furniture	Office or company furniture	✅
Telecommunications	Phones, IT hardware, internet services	✅
Professional Services	Auditor, lawyer, consultant fees	✅
Books and Publications	Books and publications	✅
Memberships	Membership fees from interest organizations and other	✅
Website Hosting	Hosting the company website	✅

Step 4b: Accounts to Exclude

Account Category
Payroll	❌
Holiday Pay	❌
Pension Contributions	❌
Maternity Leave Payments	❌
Fees and Commissions	❌
Taxes	❌
Interest Payments	❌
Loans and Financing	❌
Bank Accounts	❌
Charges and Tolls	❌
VAT	❌
Receivables	❌

Completing the Integration

Once the integration is created, BeWo will automatically collect the necessary data from your e-conomic account, facilitating accurate and efficient sustainability reporting. This seamless connection ensures that your reporting is as comprehensive and straightforward as possible.